Expert Speaker Award


Period of Performance
October 1, 2021 - April 30, 2022
Application Deadline
May 1, 2022, 12:59 am EDT
Additional Funding Information

Awards are disbursed on a rolling basis while funds are available.

Description of Award

The Expert Speaker Award funds an expert speaker to train staff or present at a conference to increase the use of NLM resources, keep current on topics related to NLM priorities, and build health information capacity for our network members.


The mission of the Network of the National Library of Medicine (NNLM) is to advance the progress of medicine and improve the public's health by providing U.S. researchers, health professionals, the public health workforce, educators, and the general public with equal access to biomedical and health information resources and data.

Proposal Requirements and Preferences

To accomplish the NNLM’s mission and goals, Region 6 extends funding to its network partners to achieve the following objectives:

  1. Support a highly trained workforce for biomedical and health information resources and data to advance research in medicine; consumer health reference and instruction, and meaningful engagement with diverse populations for health information outreach
  2. Increase awareness, access, evaluation, and use of National Library of Medicine and other trustworthy health resources to inform personal health and wellness decisions
  3. Provide health information access and health literacy training with a focus on Medically Underserved Areas (MUAs) and Underrepresented in Biomedical Research (UBR) populations for advancing health equity
Potential Project Ideas

Potential programs may include but are not limited to (this list is not meant to be all-inclusive):

  • Speaker fees for an author from one of the NNLM Reading Club selected health topic books
  • Travel and/or speaker fees for a health educator or expert speaker to engage a population with information and resources relevant to an NNLM priority health topic or as identified from a Community Health Needs Assessment (CHNA) or the County Health Rankings and Roadmaps (e.g., maternal health, obesity, diabetes, COVID-19, substance misuse, mental health, health insurance, etc.)*
  • Skills training that builds the capacity of staff and volunteers to locate and evaluate digital health information to engage meaningfully with consumer health outreach and instruction with an emphasis on NLM databases and NNLM resources. See NNLM Digital Health Literacy
  • A workshop on systematic review searches for health science librarians using PubMed
  • Sponsoring an expert speaker at a state or a regional meeting for health science or public librarians
  • Speaker presentation tied to an NLM traveling exhibit, which introduces participants to NLM resources and priority health topics

*Links to County Health Rankings and Roadmap County Snapshots are discoverable using the Community Guide to Advance Health Information Equity


Network Member Organizations in Illinois, Indiana, Iowa, Michigan, Minnesota, Ohio, and Wisconsin are eligible to apply. NNLM membership is required to successfully apply. To become an NNLM member or inquire about your NNLM ID, contact Region 6

Application Instructions

Online Application Overview

You will submit your application online. Prior to applying, it is recommended that you review the prerequisite information, draft your proposal, and gather all documents that are to be attached to your application.

Project Proposal
  • Project Lead Name: The name of the person submitting the application.
  • Lead Organization: Identify the NNLM Member Organization that will lead and receive funding to conduct the proposed project.
  • Institution DUNS Number: Enter your organization’s DUNS number. If you do not have a DUNS number, apply for one as soon as possible.
  • Institution Tax ID: Enter the 9-digit tax identification number for your institution.
  • Have you/your institution previously received NNLM funding in the current grant cycle (2021-2026)? Select Yes, No, or I don’t know.
  • Program/Event Name: Enter the event, program, or educational activity.
  • Program/Event Summary: Provide a one-paragraph description that summarizes the professional development opportunity with an external audience in mind.
  • Amount Requested: The amount requested should not exceed $2,000. Enter the amount to the nearest whole dollar.
  • Program/Event Dates: Enter the appropriate dates.
  • Professional Development URL: Enter the URL for the Exhibit, Conference, or Professional Development event you would like to attend or hold, if available.
  • Significance/Objectives: Provide a short 1-2 paragraph description that summarizes the proposed program/event. State the goal(s) of the proposed program/event or educational activity and how they align with NNLM goals and the Region 6 objectives. Discuss why this program/event would be necessary or useful for the intended beneficiary. Detail how you plan to use what you learn, or what you hope others will learn.
  • Publicity/Promotion: Briefly describe how you intend to promote the event to the target population. Please specify which NLM resources or NNLM national initiatives will be implemented, how they will be promoted, and how they will be used throughout the project.
  • Personnel Qualifications: List the personnel who will be involved in the project and include their role(s) and applicable experience. Attach and submit resumes or CVs for personnel referenced.

Awards are cost-reimbursable and are generally issued to the institution or, in some cases, are issued to the individual. Prepare your budget by downloading the Region 6 Subaward Budget Template. Budget fields will accept numbers only. Enter each amount to the nearest whole dollar. If a budget line is not applicable for your project, you may leave it blank. The budget estimate should be categorized by the following, as they apply:

  • Fees: Use the “Other” category (numbers 5-7) on the spreadsheet to add any speaker fees. Use the budget justification to explain why this speaker is being requested.
  • Travel: Provide the total travel costs in a budget spreadsheet and break down the costs in your budget justification. Travel costs can include hotel, per diem, airfare, and mileage reimbursement.
  • Hotel: Costs associated with lodging.
  • Per Diem: Costs associated with meals and incidental expenses.
  • Accessibility: Accessible virtual programs and projects are encouraged if not required. Allowable related costs may include social media campaigns, digital library collections (e-books/audio), closed captioning, American Sign Language (ASL) interpretation, and digital platform subscriptions.
  • Other Funding if Applicable: Other funds that will be used to support the project should be specified. This includes matching funds, other grants, etc. Include a description and any quotes in the attached budget or as another attachment.
  • Funding restrictions: Food, promotional items, and furniture are not allowable expenses. Promotional items include but are not limited to clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Refer to the NIH Grants Policy Statement.
  • Indirect costs are not allowed for this award. Please leave this field blank.

You also will submit a narrative to support your budget. Download and use the Region 6 Sample Budget Justification as an example.


Priority is given to projects that benefit a Medically Underserved Area (MUA) or an Underrepresented in Biomedical Research (UBR) population including but not limited to:

  • Racial and ethnic minority populations
  • Sexual and gender minority populations
  • Populations reported below the Federal Poverty Level
  • Populations with limited access to medical care
  • Populations with physical and/or mental disabilities
  • Soldiers, Veterans, and Military Families
  • Rural Populations

Consider using the Community Guide to Advance Health Information Equity to identify a community or population with evidence-based data from the U.S. Census Bureau, the Federal Communications Commission, the Health Resources and Services Administration, and other secondary resources.


Attach and submit with your online application:

  • CVs and resumes for all personnel
  • Budget spreadsheet (see application files)
  • Budget narrative justification (see application files)

You are required to acknowledge the following statements before submitting an application:

  • You will share the information gained with colleagues in your institution/RML/Office, as required by the Request for Proposal.
  • You will submit regular, interim & final reports, as requested by the funding agency & stipulated in the Request for Proposal.
  • Any web-based resources developed for this project will ensure accessibility to the greatest possible number of people.
  • Additional documentation will need to be completed should your project be awarded. Please consult with your RML/Office for details.
Proposal Submission

You will submit your application online.

Additional Information

Grant Writing Resources

For support in grant writing, please see the NNLM Proposal Writing Toolkit for tips on award applications. If you would like to discuss your program idea before submitting a proposal, please contact Darlene Kaskie,

508 Compliance

Section 508 requires that all website content be accessible to people with disabilities. This applies to web applications, web pages, and all attached files on the intranet, as well as, internet. The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NNLM must meet all requirements under Section 508. Information on 508 Compliance.

Reporting Requirements

The following reports are required for NNLM subawardees. All reports will be submitted through the NNLM Data Reporting System (DRS).

  • Within the first five days of the month following an activity or exhibit, subawardees are required to submit an Activity Report, including participant data.
  • Subawardees are required to submit a Final Report within 30 days after completing a project or period of performance.
  • If technology is purchased or provided as part of the project, subawardees are required to submit a Technology Report.
  • If funds are included for librarian professional development as part of the project, subawardees are required to submit a Professional Development Report within 30 days after completing the professional development.

The following may be required, depending on the project:

  • If training is provided to librarians as part of the project, subawardees can utilize the NNLM Training Evaluation Form to collect and share feedback on their training activities with NNLM
  • If programming is provided to patrons or community members, subawardees can utilize Project Outcome resources from the Public Library Association to collect and share feedback on their program activities with NNLM.
NIH Public Access Policy

Recipients of NNLM funding are required to deposit any peer-reviewed manuscript upon acceptance for publication in PubMed Central in accordance with the NIH Public Access Policy.

Data Sharing and Development of Training Materials

To facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award, all subawardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:

  • Network of the National Library of Medicine (NNLM) website;
  • Other websites specifically designated by the NLM as part of the Network of the National Library of Medicine (considering changes in the project and data repositories required to maintain sharing within the Network).

In addition, recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with your RML/Office and the NNLM Training Office (NTO) prior to developing materials.

Publication and Copyrighting

Per Section 8.2.1. - Right in Data (Publication and Copyrighting) of the NIH Grants Policy Statement. The NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish or otherwise use any materials developed as a result of funding and to authorize others to do so for Federal purposes, i.e. the ongoing development of the Network of the National Library of Medicine. Data developed by subawardees/consortium participants and consultants are also subject to this policy.

NIH Acknowledgement

Any resources developed with project funds must include an acknowledgment of NIH grant support and a disclaimer.

Developed resources reported in this [publications, press releases, internet sites] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM013729. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health.

Application Review and Scoring Criteria

Review Process

  • Region 6 staff will review and score applications using standard criteria.
  • Reviewer score sheets and comments will be shared with the applicant. If further clarification is needed, the applicant will be given one week to submit more information.

Scoring Criteria

The application will be scored on a scale from 1-25 using the following criteria:

  • Significance (15 points max): Does the proposed program/event/educational activity align well with NNLM Goals and Objectives?  Does the proposal provide a justification for why the activity is needed? Is the proposal appropriate for the intended beneficiary/beneficiaries?
  • Budget (5 points max): Is the proposed budget within funding limits? Is the budget justification sound? Does it include money within allowable line items? Do they have line items that account for all the requested money?
  • Diversity, Equity, and Inclusion (5 points max): Does the educational activity promote diversity, equity and inclusion or is the applicant a first-time applicant in the five-year funding period?

Project Approval

Region 6 will initiate a contract for all approved projects for cost reimbursements.

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