If you would like to discuss your project before submitting a proposal, please contact Nora Barnett, MS, AHIP, Health Professions Outreach Specialist, NNLM Region 6.
Description of Award
The mission of the Network of the National Library of Medicine (NNLM) is to advance the progress of medicine and improve the public's health by providing U.S. researchers, health professionals, public health workforce, educators, and the public with equal access to biomedical and health information resources and data.
This award will provide funding to organizations for the purpose of providing communities most at risk for monkeypox with high quality information about monkeypox. The award is intended to increase health equity through outreach and engagement.
Projects will include National Library of Medicine resources and focus on outreach to underserved populations, particularly those disproportionately impacted by monkeypox, as indicated at Centers for Disease Control and Prevention (CDC) Monkeypox Cases by Age and Gender, Race/Ethnicity, and Symptoms.
Because of the time sensitive nature of this health information outreach and the short performance period, we recommend the following project ideas:
- A health department sends public health workers to LGBTQ bars and community centers to distribute and post flyers or printed information about monkeypox from MedlinePlus and/or CDC. Alternatively, the health department creates original flyers containing a QR code that links to monkeypox information online from CDC and/or MedlinePlus. Information covered might include prevention, safer sex practices, signs & symptoms, transmission, testing, treatment, and/or vaccines.
- A library or community organization partners with a health department to offer flyers or printed information about monkeypox and the monkeypox vaccine at vaccine clinics. The flyers and information come from MedlinePlus and/or CDC.
- Award recipient creates QR code stickers for condom packages. The QR code links to monkeypox information from MedlinePlus and/or CDC. Award recipient distributes stickered condom packages for focused disease prevention and educational awareness at LGBTQ bars, community centers, health clinics, etc.
- A community organization, health department, or clinic creates short videos explaining what monkeypox is, how it does and doesn't spread, what to do if you have monkeypox, and what to expect with the monkeypox vaccine. The video is distributed via social media, along with links to more information about monkeypox from MedlinePlus and/or CDC.
Recommended information resources:
- MedlinePlus Monkeypox Virus Infections page. Also available in Spanish
- MedlinePlus Smallpox/Monkeypox Vaccine page. Also available in Spanish
- MedlinePlus Monkeypox Virus Infections - Multiple Languages
- PDFs from CDC about monkeypox, including the flyers Monkeypox and Safer Sex, What To Do If You Suspect Monkeypox, and Monkeypox Information for Teens and Young Adults
- Communication Resources page from CDC, including graphics, social media, and videos
- NNLM Monkeypox Resource Guide
We invite public health departments, clinics, hospitals, libraries, non-profit organizations, and faith-based organizations who are located in Illinois, Indiana, Iowa, Michigan, Minnesota, Ohio, and Wisconsin to apply.
You will submit your application using the NNLM online application system. Please note: You cannot successfully submit an application without completing the following System Requirements. If you have questions about these or any other system requirements, please contact Region6-RML@uiowa.edu in advance of the application deadline.
- Confirm that your institution is a NNLM Member with a NNLM Member record.
- If your institution is not a NNLM Member, submit an application for Membership prior to the funding deadline. Membership is not automatic. A Member record is required to successfully submit an application.
- Not sure if your institution is a Member or has a Member record? Search the NNLM Membership Directory or contact Region6-RML@uiowa.edu
- Confirm that you (the applicant) have an NNLM user account.
- You must be logged in to your NNLM user account to successfully submit an application.
- If you are submitting an application on behalf of the Project Lead, the Project Lead must also have an NNLM user account prior to submission.
- Confirm that your NNLM user account is connected to the NNLM Member record for your institution.
- To connect, fill in the “Organization” field on your NNLM user account using the autocomplete function.
- If you are submitting an application on behalf of the Project Lead, the Project Lead must also be connected to the NNLM Member record for your institution prior to submission.
Because the NNLM online application system has no “save feature” to pause and return later, it is recommended that you become familiar with all sections of the application and prepare your materials in advance.
Lead Organization: Select the institution that will lead and receive funding to conduct the proposed project.
- If the drop-down list appears blank, confirm that your NNLM account is connected to the NNLM Member record for your institution. (See System Requirements above)
EIN/Tax ID: Enter the 9-digit tax identification number for your organization.
Unique Entity ID: Your organization is required to have a Unique Entity ID number in order to complete and submit an application. Confirm your organization’s Unique Entity ID using SAM.gov. If your organization does not have a Unique Entity ID, apply for one as soon as possible using SAM.gov.
[Has your institution] already received NNLM funding in the current grant cycle (2021-26)? Select Yes, No, or I don’t know.
Project Lead: If you are the Project Lead, select your own name from the drop-down list. If you are submitting this application on behalf of the Project Lead, select their name from the drop-down list.
- If the name of the Project Lead does not appear in the drop-down list, confirm that their NNLM account is connected to the NNLM Member record for the institution. (See System Requirements above)
Partner Organization: Use the autocomplete function to find and select existing records for up to three (3) organizations that will partner with the Lead Organization to conduct/complete the project.
- If a record does not exist for a partner organization, click “Partner Organization not Listed?” and use the additional fields under “Add Partner Organization” to provide the institution name and address.
Amount Requested: This field accepts numbers only. The amount specified can not exceed the $5,000 limit established by NNLM Region 6. Enter the amount to the nearest whole dollar.
Project Title: Describe the project with an external audience in mind. Funded projects are displayed on the NNLM Previously Funded website and are provided by NLM in response to data calls from NIH, HHS, OMB, Congress, and the White House.
Project Summary: Provide a one-paragraph description that summarizes the proposed project. Funded projects are displayed on the NNLM website and are provided by NLM in response to requests from NIH, HHS, OMB, Congress, and the White House.
Proposed Project Start Date: Your project starts no earlier than 12/01/2022.
Proposed Project End Date: Your project ends no later than 04/30/2023.
Will training be provided as part of this award: Select yes or no. (Training refers to education provided towards health programming, not on how to use the equipment purchased from grant funds, for example.)
Evidence of Need: Describe the audience or population who will be reached through this project. Consider outreach to underserved populations, particularly those disproportionately impacted by monkeypox as indicated at https://www.cdc.gov/poxvirus/monkeypox/response/2022/demographics.html. Support the stated need with data from other sources such as known health needs assessments and statistics from the U.S. Census Bureau, the County Health Rankings and Roadmaps, the Health Resources and Services Administration, or other secondary resources (e.g., City Health Dashboard or Chicago Data Portal).
Project Goals and Objectives: State the goal(s) and specific objectives(s) for the proposed project and align them to the NLM mission and NNLM priorities such as health and digital health literacy, access to health information, combating health misinformation, social determinants of health, etc. NOTE: Consider creating a Logic Model and including it as an attachment.
Implementation: Describe what will be done to meet project objectives. Include tasks to be performed and who will perform them. Describe what information will be shared and how and where information will be disseminated or provided.
Schedule/Timeline: Include a timeline for implementing the plan to meet objectives.
Evaluation Plan: Describe how the project will measure success. Include data collection frequency, type of data to be collected, tools, and how data will be used or disseminated. Review the NNLM guide Evaluation Design Step 4: Create an Evaluation Plan for information on how to create evaluation plans and objectives.
Publicity/Promotion: Briefly describe how you intend to promote your program or project for engagement and sharing of information to the target population.
Continuity/Sustainability Plan: Describe the activities that may sustain project services and/or communication to participants beyond the cooperative agreement period.
Personnel Qualifications: List the personnel who will be involved in the project and include their role(s) and applicable experience.
Applicants are not required to budget to the maximum amount allowed. Budget only what is justifiable for the project.
Awards are cost-reimbursable and are issued to the institution, not the individual.
Reimbursements can not exceed the allowable amount.
Only expenses incurred and invoiced within the performance period are eligible for reimbursement.
Funding Restrictions: Food, promotional items, and furniture are not allowable expenses. Promotional items include but are not limited to clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Refer to the NIH Grants Policy
Prepare your online budget by downloading and using the Region 6 Budget Spreadsheet and the Region 6 Budget Justification Form (see Attachments section).
Enter each amount to the nearest whole dollar. If a budget line is not applicable to your project, you may leave it blank.
Personnel: Include (hourly rate X estimated hours) or (% time X annual salary) in the budget justification attachments or descriptions. If you are not asking for salary compensation, do not include personnel.
Consultant Costs: Estimated expenses from consultants, such as marketing firms or other agencies. Prior to hiring Consultants, submit the following information to Region 6: name of the consultant, description of work, hourly rate, total amount/not to exceed the amount, and period of performance.
Equipment: Quotes for specialized equipment that cost more than $5,000. Include quotes received or other pricing information in the budget justification.
Supplies: Quotes for computers, printing, software, and other materials or supplies to be used specifically for this project.
Travel: Estimates for travel. Include a description and any quotes in the attached budget or as other attachments.
Other: Include description and any quotes in the attached budget or as other attachments.
Indirect Costs (IDC) or Facilities and Administrative (F&A) Costs: Apply at your institution’s non-research rate (or if your institution has no negotiated rate, a 10% Modified Total Direct Cost (MTDC) can be applied if you wish to claim it). Indirect Costs need to be factored into your overall budget. The total budget cannot exceed $5,000, including Indirect Costs. If you choose to waive Indirect Costs, please note this in your budget justification.
Other Funding if Applicable: Other funds that will be used to support the project should be specified. This includes matching funds, other grants, etc. Accessible virtual programs and projects are encouraged. Allowable related costs may include social media campaigns, digital library collections (e-books/audio), speaker fees, closed captioning, American Sign Language (ASL) interpretation, language translation, and digital platform subscriptions.
Budget Justification: Use template Region 6 Budget Justification
Identify Demographic(s) and the Roles of Participants this project plans to reach/benefit. If no specific demographic(s) and roles are targeted, leave this field blank. (Do NOT identify demographics that MAY participate in or benefit from this project). A Medically Underserved Area (MUA) or a population Underrepresented in Biomedical Research (UBR) could include but is not limited to:
- Racial and ethnic minority populations
- Sexual and gender minority populations
- Populations reported below the Federal Poverty Level
- Populations with limited access to medical care
- Populations with physical and/or mental disabilities
- Soldiers, Veterans and Military Families
- Rural Populations
You are required to acknowledge the following statements before submitting an application:
- You will share the information gained with colleagues in your institution/RML/Office, as required by the Request for Proposal.
- You will submit regular, interim & final reports, as requested by the funding agency & stipulated in the Request for Proposal.
- Any web-based resources developed for this project will ensure accessibility to the greatest possible number of people.
- Additional documentation will need to be completed should your project be awarded. Please consult with your ROC for details.
Once you have met the System Requirements (see Online Application Review section), and have information prepared in advance, submit your proposal online, including attachments:
- Make sure you are logged in to your NNLM user account.
- The NNLM online application has no "save feature" to pause and return later, so it is recommended that you become familiar with all sections of the funding opportunity you are applying for, and prepare your materials in advance, before submitting your online application.
- Click the "apply for this grant" button near the top of the funding opportunity page.
- Fill out the fields, and hit "submit" at the end.
If you are new to the grant writing process, there are a number of resources available to help you get started:
- Self-Paced Learning: Introduction to Proposal Writing from the Candid Foundation Center
- Training and Development Courses from the Candid Foundation Center
- Community Toolbox from the Center for Community Health and Development at the University of Kansas
- Grant-Writing Tools for Non-Profit Organizations from Non-profit Guides: This resource is designed to assist established non-profit organizations and entities through the private and public grant writing process.
- Tips On Writing a Grant Proposal from the US Environmental Protection Agency (EPA)
Section 508 requires that all website content be accessible to people with disabilities. This applies to web applications, web pages and all attached files on the intranet, as well as, internet. The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NNLM must meet all requirements under Section 508. Information on 508 Compliance.
All NNLM-funded projects require some form of reporting, to communicate the value and achievements of your activities back to the National Library of Medicine and National Institutes of Health.
NNLM Subawardees can use the video tutorials and templates found on its website to plan answers ahead of submission and to learn about the NNLM Data Reporting System (DRS), including how to locate your project, add reports, and upload participant data to your subaward activities.
Activity reports must be submitted via the Network of the National Library of Medicine's online reporting portal known as the Data Reporting System (DRS).
- These activities are typically scheduled in advance and directed toward an audience outside of the awardee's institution.
- Activities may be in person, virtual, or a combination of both.
- Awardees should make an effort to collect demographic information for all participants.
- Some examples of activities that should be reported are:
- Holding a class on an NLM resource for members of the public
- Presenting your outreach program at a professional conference
- Visiting a potential community partner to assess their health information needs
- Conducting focus groups to determine how best to serve the larger community
- Exhibits where you answer questions, distribute educational materials, and provide impromptu training to attendees at conferences, health fairs, or other events
- If you are unsure about whether your activity should be reported, please contact the Region, Office or Center that funded your project.
- Sample Documents
A Final Project Report must be completed no later than 30 days after the end of the period of performance.
- Final Reports must be submitted via the Network of the National Library of Medicine's online reporting portal, known as the Data Reporting System (DRS).
- Unique login information for the DRS will be supplied to subawardees.
- Answer in a narrative paragraph format.
- Please note that parts of these reports may be made public, and so should be edited carefully for spelling and grammatical errors.
- Final Reports may be started at any time after the project has begun. We recommend starting early and writing the report as the project progresses.
- Sample Document
Additional reports may be required, depending on the project:
- If technology is purchased or provided with subaward funds as part of the project, subawardees are required to submit a Technology Report.
- If subaward funds are budgeted for librarian professional development as part of the project, subawardees are required to submit a Professional Development Report within 30 days after completing the training.
Recipients of NNLM funding are required to deposit any peer-reviewed manuscript upon acceptance for publication in PubMed Central in accordance with the NIH Public Access Policy.
To facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award:
- All subawardees are required to share any data or training material resulting from funding. This information must be submitted to the funding ROC.
- Recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with your ROC prior to developing materials.
Per Section 8.2.1. - Right in Data (Publication and Copyrighting) of the NIH Grants Policy Statement. The NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for Federal purposes, i.e. the ongoing development of the Network of the National Library of Medicine. Data developed by a subawardees/consortium participants and consultants are also subject to this policy.
Awardees must acknowledge the support of the National Library of Medicine whenever publicizing the work under this award in any media by including an acknowledgment substantially as follows:
Developed resources reported in this [publications, press releases, internet sites] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM013729. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health.
Please consult with your ROC for any additional credit statements.
Application Review and Scoring Criteria
After the application deadline, your project proposal will be reviewed by the staff of the funding Region, Office or Center (ROC), and/or external reviewers who are selected by the ROC.
Reviewers will score applications using a standardized scorecard pertaining to the award type. If further clarification is needed, the applicant is given a period of time to submit more information.
Scorecard: Health Information Outreach Scorecard
After the application proposal is scored, the reviewers submit final recommendations to the Associate/Executive Director of the ROC. All applicants will receive a notification of their award status.
If your project is accepted, you will work with the ROC and complete the necessary paperwork to execute a contract with the sponsoring university. You will be asked to become familiar with NNLM's Guidelines for Award Requirements and/or meet with an ROC staff member to review the requirements.
If your project is not accepted, you can request a consultation with your ROC to improve your proposal for future funding opportunities.